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Housing offer for exchange student

We offer apartments twice a year (June-July and November-December). We can’t estimate the exact time when we are able to offer you an apartment. You will usually receive an offer for apartment at least two weeks before your studies begin. Unfortunately, we can’t guarantee an apartment for all exchange students.

We don’t have queue for apartments but consider the information we receive from your school when making housing offers. This is why the person who has waited the longest may not always be the first to receive an offer.

Receiving the offer

You get the housing offer by email from noreply@hoas.fi. The email includes the details of the apartment and a link to applicant services where you can accept the offer.

The offer concerns only the apartment mentioned on the offer, and it can’t be changed to another apartment.

Accepting the offer

Check the deadline for accepting the housing offer and make sure to accept it before the due date. The response time is typically short since we have a lot of applicants.

  • Log into applicant services
  • Upload requested documents
  • Pay the deposit (payment details are on the email) and upload the receipt of paid deposit
  • Accept the offer

If you want to reject the offer, log into applicant online service and reject the offer. If you want to keep applying, update your application to reactivate it. If you don’t accept or reject the offer by due date, the offer will expire and your application becomes inactive.

Can the due date be postponed?

If you need more time to accept the housing offer, contact our exchange student services as soon as possible. It is not always possible to give extra time.

Can I get another offer?

You may submit a new application after your previous application is removed. However, we offer apartments primarily to those who have not received any offers. It may take a while to get another apartment offer, and especially in the beginning of semesters it is possible to get only one housing offer.

Common questions about the housing offer

What if my exchange in Finland has not yet been confirmed?

You may receive a housing offer before you have been informed of your acceptance to your host school. We recommend that you accept the housing offer anyway since due to the large number of applicants we can make you only the one housing offer. If it happens that you are not accepted to the school, your tenancy agreement can be cancelled without any costs and you will receive your full deposit back.

I was offered an apartment but the rental period does not match my stay

All fixed-term tenancy agreements for exchange students are in line with the information we receive from schools. If the start or end date of the tenancy agreement doesn’t match your study information, please contact our exchange student services. We will contact your school to check the information and make changes to the validity period accordingly.

However, in some cases we can’t offer you an apartment for the whole duration of your stay. Sometimes the reason is, for example, an ongoing renovation. This information will be included in your apartment offer if it is applicable to you.

I no longer wish to share an apartment with my co-applicant

We make offers that are specific to your application. If you no longer wish to share an apartment with the person you applied with, we must cancel the offer. You can’t change your co-applicant and you cannot move into the offered apartment on your own.

You may submit a new application after your previous application is removed, but please note that we offer apartments primarily to those who have not received any offers.

Why did I get an offer for a different apartment type than what I applied for?

We will primarily offer you the type of apartment you have applied for. However, if there are no longer apartments of that type available, we may offer you another type of apartment. Your application remains active even if all the apartment types are offered in case there are cancellations or different apartment types becomes available later.

Deposit

The deposit is 500 euros per person in all apartment types. Please note that in a shared studio both tenants must pay their own deposit.

Deposit is a guarantee for Hoas in case the tenant doesn’t pay the rent or other fees, or they damage the apartment. The deposit cannot be used to pay for rent, and it cannot be used while the tenancy agreement is in effect. When your tenancy ends, we return the deposit according to our guidelines.

How to pay the deposit

The deposit must be paid by a bank transfer. We don’t accept cheques, credit card, or cash payments.

The apartment offer email includes all instructions and details needed for deposit payment. Please use the correct account number and reference number when paying. Remember to deliver a receipt of the payment to Hoas as an attachment before you accept the housing offer.

Receipt of the deposit

Make sure that the receipt of payment has:

  • Name of payer
  • Recipient of payment
  • Recipient bank account number
  • Date of payment
  • Total sum
  • Reference number
  • Payment status: Executed or Paid

Deliver the receipt of paid deposit to Hoas as an attachment when accepting the housing offer. Make sure the attachment is in an uneditable form.

International bank transfer fees

Please note that it is your responsibility to take care of any charges for international transactions. Remember to add them to the amount to be paid. Any added costs will reduce the amount received by Hoas. Please contact your own bank directly for advice about on bank fees.

Signing the tenancy agreement

After you have accepted the housing offer and everything is in order, we will send you an email invite to sign the tenancy agreement online.

Please note that you can’t change the apartment or your roommate after signing the tenancy agreement.

When can I move in?

Tenancy agreements for exchange students are made for full calendar months. Your tenancy agreement begins always the first day of the month. Agreements usually begin either 1st of August or September for autumn semester and 1st of January for spring semester. Sometimes the date may vary, and this information will be included in the offer if applicable.


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